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Privacy Policy

The British Institute of International and Comparative Law (BIICL) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, share and protect personal information when you:

  • visit our website;
  • create a personal record on our system;
  • purchase products, memberships or event tickets;
  • make a donation;
  • subscribe to our communications;
  • apply for employment opportunities; or
  • otherwise interact with us.

This Policy also explains your legal rights and how to contact us.

1. Who We Are

The British Institute of International and Comparative Law (BIICL) is a registered charity (No. 209425).

Address: Charles Clore House, 17 Russell Square, London WC1B 5JP, United Kingdom

Email: info@biicl.org 

Telephone: +44 (0)20 7862 5151

BIICL is the data controller responsible for your personal data.

2. What Personal Data We Collect

Depending on how you interact with us, we may collect:

Identity and Contact Data

  • title, first name, last name
  • postal address
  • email address
  • telephone number
  • organisation/employer
  • job title

Account Data

  • account preferences
  • communication preferences

Transaction Data

  • purchases, memberships, donations, bookings and payment confirmations
  • Gift Aid declarations where applicable
  • invoices and receipts

Event Data

  • attendance records
  • dietary or accessibility requirements you choose to provide

Technical Data

  • IP address
  • browser type and device information
  • website usage data
  • cookies and similar technologies

Recruitment Data

  • CVs, applications, references and related recruitment information

Publicly Available Data

Where appropriate for fundraising and relationship management, we may review publicly available information such as Companies House filings, charity websites, professional biographies and publicly accessible media sources.

3. How We Collect Your Data

We collect personal data:

  • directly from you when you complete forms, register, donate, purchase or contact us;
  • automatically through cookies and analytics tools when you use our website; and
  • from trusted third parties such as payment providers, event platforms or publicly available sources.

4. How We Use Your Personal Data

We use your personal data to:

  • create and manage your account;
  • process purchases, memberships, donations and event bookings;
  • send receipts, confirmations and service communications;
  • administer Gift Aid claims;
  • provide publications, products and services;
  • manage events and venue arrangements;
  • respond to enquiries;
  • improve our website, services and user experience;
  • send marketing communications where permitted;
  • manage fundraising relationships and supporter engagement;
  • recruit staff and assess applications;
  • comply with legal, accounting and regulatory obligations; and
  • protect BIICL, users and systems from fraud or misuse.

5. Our Lawful Bases for Processing

We process personal data where permitted under applicable data protection law, including where necessary for:

  • performance of a contract;
  • compliance with legal obligations;
  • our legitimate interests (provided these do not override your rights);
  • your consent, where required; or
  • establishment, exercise or defense of legal claims.

6. Marketing Communications

We may send you updates about BIICL news, events, publications, fundraising and opportunities where lawful to do so.

You can opt out of marketing communications at any time by:

  • using the unsubscribe link in emails; or
  • contacting us at info@biicl.org.

We do not sell your personal data or allow third parties to use it for their own direct marketing.

7. Payments

We use third-party payment providers to process online payments securely. BIICL does not store full online card payment details. Payment providers may include services such as Stripe, PayPal, GoCardless, CAF and other reputable processors we may use from time to time.

Please review those providers' privacy notices for information about how they process your data.

8. Sharing Your Personal Data

We may share personal data where necessary with:

payment processors;

  • IT, CRM, cloud hosting and email service providers;
  • event venues and fulfilment providers;
  • professional advisers (legal, audit, insurance);
  • regulators, government bodies or law enforcement where required; and
  • carefully selected service providers acting on our instructions.

All third parties are expected to protect your data and only process it for authorised purposes.

9. International Transfers

Where personal data is transferred outside the UK, we take appropriate safeguards as required by law, such as adequacy decisions or approved contractual safeguards.

10. Data Retention

We retain personal data only as long as reasonably necessary for the purposes described in this Policy, including legal, tax, accounting and regulatory requirements.

Retention periods may include:

  • financial and transaction records: typically up to 7 years;
  • recruitment records for unsuccessful applicants: usually up to 12 months unless otherwise required;
  • marketing records: until you unsubscribe or object;
  • donor and supporter records: for as long as needed to manage relationships, legal obligations and historical reporting.

When no longer required, data is securely deleted or anonymised.

11. Cookies and Website Technologies

Our website uses cookies and similar technologies to:

  • enable core website functionality;
  • remember preferences;
  • analyse traffic and performance; and
  • improve user experience

You can manage cookies through your browser settings. Where required, we will request your consent through our cookie banner.

12. Fundraising Research and Supporter Engagement

To better understand supporter interests and identify prospective donors, we may review information from reputable publicly available sources. We use this information responsibly and proportionately, and you may object to this processing at any time.

13. Your Privacy Rights

Subject to applicable law, you may have the right to:

  • access your personal data;
  • correct inaccurate data;
  • erase data in certain circumstances;
  • restrict processing;
  • object to processing;
  • withdraw consent where processing relies on consent;
  • data portability where applicable; and
  • complain to a supervisory authority.

To exercise your rights, contact us at info@biicl.org.

14. Security

We use appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

15. Complaints

If you have concerns about how we use your personal data, please contact us first so we can try to resolve the issue.

You may also complain to the UK Information Commissioner's Office (ICO): https://www.ico.org.uk 

16. Changes to This Policy

We may update this Privacy Policy from time to time. Any material changes will be posted on our website with an updated revision date.

17. Contact Us

For privacy enquiries, please contact:

Email: info@biicl.org 

Post: BIICL, Charles Clore House, 17 Russell Square, London WC1B 5JP, United Kingdom

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