Development Administrator vacancy

The British Institute of International and Comparative Law is one of the leading independent research centres for international and comparative law in the world, and its research and events are based on deep scholarly knowledge and strong practical experience that be applied to real world situations.

The Development Administrator will have two key roles: to be the administrative assistant to the Development Director; and to be a general administrative assistant within the Institute. The person appointed will have the following main activities in consultation with the Development Director (Diane Denny) and the Institute Director (Professor Robert McCorquodale):

• Liaising professionally and efficiently by telephone, email and in writing to people who are at a very senior level; Maintaining donor records, including financial records and the fundraising database; using data to produce specialised letters, mailing lists, labels and reports; and checking the fundraising/development address emails;
  
• Administering all donations and related paperwork; ensuring that all thank-you letters and donation follow-up communications are dispatched promptly ; and monitoring follow-up requests for pledged donations;
  
• Providing relevant updates and other information to donors, and ensuring that donor's requirements are met;
  
• Producing letters and mailings for the Development Board's use and providing secretarial assistance to the Development Board and other bodies as required, including producing minutes for Board and other meetings;
  
• Arranging meetings with the Development Board, Trustees and potential donors, and preparing briefings for meetings;
  
• Reviewing outgoing requests for funding and other relevant documentation, including proposal writing and the provision of relevant information, and identifying and providing background information on potential sources of funding, and sending gift aid forms to all donors, and processing and monitoring all gift aid forms accordingly;
  
• Attending appropriate meetings, and taking part in other fundraising activities and events as directed by the Development Director or relevant staff;
  
• Providing general reception and administrative activities for the Institute, including answering the reception telephone and responding to requests and forwarding calls, assisting visitors to the Institute, keeping reception area, kitchen, store-room and other facilities tidy and usable, and supporting meetings, including through provision of refreshments, and minute taking if required;
  
• Managing stationery and other stores, and assisting in purchasing as necessary, and managing post and faxes, including deliveries when required;
  
• Assisting the events team and other staff when requested, including sending marketing materials; supporting events; document gathering;
  
• Efficient and effective filing - hard and electronic - and keeping appropriate documents, and assisting in the use and development of the Institute's database resources; and
  
• Generally work in a team in a supportive and collegial manner.

It is expected that the successful applicant will demonstrate, and have evidence of, the following:

• A good degree and significant relevant work experience, or substantial work experience in relevant fields;
  
• Excellent and relevant secretarial, administrative and organisational skills;
  
• Excellent interpersonal skills, and excellent oral and written communication skills, especially in dealing with professionals and those with expertise;
  
• Minutes and report writing skills preferred;
  
• Excellent IT skills, including Office and Excel;
  
• Ability to work under direction, both in a team and on their own, and where necessary on own initiative, to prioritise work effectively and to work under pressure to meet deadlines;
  
• Knowledge of law is useful but not required; and
  
• An ability and willingness to work collaboratively and collegially with colleagues is essential.

A salary package within the range of £20,000 - £22,000 is expected, depending on qualifications and experience. It is hoped that the person appointed will commence as soon as possible.

Informal enquiries may be addressed to the Institute's General Manager, Geoffrey Sautner at g.sautner@biicl.org or + 44 (0)207 862 5151.

All applicants must send the following by 18 February 2011, preferably by email to jobs@biicl.org:

• A full curriculum vitae;
  
• The name and addresses of two referees;
  
• A covering letter setting out their reasons for applying and how they consider that they meet the criteria for this post.

The British Institute of International and Comparative Law
Charles Clore House
17 Russell Square
London
WC1B 5JP
Tel: +44 (0)20 7862 5167; Fax: +44 (0)20 7862 5152