14th September 2009
THE BRITISH INSTITUTE OF INTERNATIONAL AND COMPARATIVE LAW
NOTICE OF ANNUAL GENERAL MEETING
The Annual General Meeting of the Institute will be held on Monday 14 September 2009
at 18.45 at the British Institute of International and Comparative Law
Charles Clore House, 17 Russell Square London WC1B 5JP
A G E N D A
1. To consider the Report of the Board of Trustees and the financial statements for the year ended 31 December 2008.
2. To elect Trustees.
By reason of the provisions relating to rotation of trustees in Articles 57 to 60 of the Institute's Articles of Association, five Trustees retire from office by rotation and are not eligible for re-election. The Board intends to propose suitable persons to fill the vacancies.
3. To appoint the Auditors.
Alexander Layton QC
Chairman of Board of Trustees
4 August 2008
A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote for him or her. The instrument appointing the proxy must be in writing and must be deposited at the office of the Institute, at Charles Clore House, 17 Russell Square, London WC1B 5JP, not less than forty-eight hours before the time of the meeting. A proxy need not also be a member of the Institute.
Article 61 of the Institute's Articles of Association provides, "No person other than a Trustee retiring at the meeting shall unless recommended by the Board of Trustees be eligible for election to the office of Trustee at any general meeting unless, not less than three nor more than twenty-one days before the date appointed for the meeting, there shall have been left at the registered office of the Institute notice in writing, signed by a member duly qualified to attend and vote at the meeting for which such notice is given, of his intention to propose such person for election, and also notice in writing by that person of his willingness to be elected."